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Constitution. Constitution of Fermanagh
Orienteers – January 2004 1 Title 1.1 The Club shall be known a Fermanagh Orienteers
(hereinafter called Fermo) 2 Status 2.1 An open Club under Rule 1.2.9 of the British Orienteering Federation (hereinafter called BOF) 2.2 An affiliated Club of the Northern Ireland Orienteering Association (hereinafter called NIOA) 3 Objective 3.1 The objective of Fermo is to encourage, promote and regulate the sport of Orienteering in Fermanagh and surrounding areas 4 Responsibility 4.1 Fermo is
responsible for promoting competitive and other forms of orienteering activity
in Fermanagh and surrounding areas 4.2 Fermo is
responsible for approved NIOA and BOF events in Fermanagh and surrounding areas 4.3 Fermo is
responsible for the creation and maintenance of policies and procedures for
Child and Vulnerable Persons Protection, Equity, and Anti-Doping as required and
under the advice of Statutory and other Agencies, BOF and NIOA (see
attached) 4.4 Fermo is
responsible for liaison with BOF, NIOA, Landowners, Public Bodies, and sponsors
as is deemed necessary 4.5 Fermo is
responsible for undertaking training programmes and club squad development 4.6 Fermo is
responsible for its own promotion, publicity and public relations 5
Management 5.1 The business of Fermo shall be conducted by a committee which shall consist of a Chairperson, a Hon. Secretary, a Hon Treasurer and a maximum of six other committee members 5.2 All officers and at least two committee members shall be elected annually at the Annual General Meeting. If the post of any officer should become vacant the committee shall have the power to fill the post until the next Annual General Meeting 5.3 A quorum of the committee shall consist of not less than one-half of the total voting strength of the committee. The chairman has the right to give the casting vote 5.4 The committee shall have the power to co-opt up to four Fermo members as circumstances demand 5.5 The committee shall have the power to appoint additional positions, but if these appointments come from outside the elected or co-opted committee they shall not have the right to vote 5 Management
continued 5.3 The formation of a Juniors Liaison Committee is permitted should circumstances demand. It shall be chaired, if formed, by a full member of Fermo Committee 5.7 The committee shall meet and act as required for the efficient management of Fermo but in any event not less than four times a year 5.8 The committee shall have the power to delegate its responsibilities to sub-committees 5.9 The Hon Secretary or Chairperson shall maintain a minute file and record in it all the business of Fermo together with the names of those present 5.10 All committee members shall be active in Orienteering 6 Presidents
and Vice-presidents 6.1 A president of Fermo together with vice-presidents may be elected annually at the Annual General Meeting 7 Affiliated
Groups 7.1 Groups in
Fermanagh or surrounding areas affiliated to NIOA or BOF will be supported by
Fermo at the discretion of the Committee 8
Membership 8.1 Membership
fees and the Club’s share of these for the year following shall be negotiated
with NIOA and determined at an Extraordinary General meeting of NIOA in
September. They shall be due on the 1st Jan each year 8.2 Any member
joining after 1st September shall be entitled to free membership
until January 1st following 8.3 Types of membership shall be defined as follows: Senior: M/W21 and above Junior: M/W20 and below Family: 2 seniors and
1 or more juniors Group: Schools, Youth Clubs and similar organisations Membership of NIOA is
necessary for competition in Northern Ireland Championships, the NIOA Colour
league and selection for NI representative squads Membership of BOF is
necessary for participation at the British Orienteering Championships, the JK,
selection for British representative squads and officiating at approved events 9 Voting 9.1 All paid-up members of Fermo shall have the right to vote at all General Meetings as follows: Seniors:- 1 vote each Juniors:- 1 vote each Group:- 1 vote per group Family:- 1 vote per member overM/W10 9 Voting
continued 9.2 A vote shall be recognised by current membership 9.3 Proxy and postal votes are ineligible 10 Finance 10.1 The financial year shall run from 1st January to 31st December each year 10.2 The Accounts shall be balanced on 31st December each year and be presented after an independent audit for acceptance at the Annual General Meeting 10.3 All cheques written against Fermo shall be signed by
the Hon. Treasurer and the Chairperson 10.4 A statement of accounts shall be presented for all individual events functions or projects involving monies as required for approval by the committee 11 Rules of
Fermo 11.1 The committee shall have the power to publish, enforce and amend rules of Fermo provided that they are within the rules and constitution of BOF 12 Annual
General Meeting 12.1 Fermo shall hold an Annual General Meeting each year normally in January 12.2 At least one months notice shall be given to voting members of the date of the Annual General Meeting 12.3 Amendments to the constitution and any proposals for tabling at the Annual General Meeting must be received by the Hon. Secretary before the date of the meeting. They shall be in writing and signed by at least two voting members 13
Extraordinary General Meeting 13.1 An Extraordinary General Meeting may be called upon application in writing to the Hon. Secretary supported by ten percent of the voting membership of Fermo 13.2 The meeting shall be held within 90 days of a request 14 Dissolution 14.1 In the event of dissolution any monies or assets shall become the property of the Northern Ireland Orienteering Association Tabled for approval at a Committee meeting held on Wednesday 9th March 1983 Amended at Annual General Meeting January1998 Tabled for approval at a Committee meeting held on Sunday 22nd June 2003
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